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Production Call Sheet Template

Streamline your film production with our easy-to-use call sheet template.

How to Create a Production Call Sheet

  1. Header Information

    • Project Name: Identify your project clearly.
    • Date: Specify the shooting day.
    • Call Time: Indicate when everyone should arrive.

  2. Crew Contact List

    • Names & Roles: List key team members.
    • Phone Numbers: Ensure easy communication.

  3. Daily Schedule

    • Scenes: Outline which scenes are being shot.
    • Timelines: Allocate time slots for each scene.

  4. Location Details

    • Addresses: Provide exact shooting locations.
    • Maps & Directions: Help crew navigate easily.

  5. Equipment Needs

    • Gear List: Specify all necessary equipment.
    • Setup Instructions: Detail how to arrange gear.

  6. Additional Notes

    • Special Instructions: Highlight any unique requirements.
    • Weather Forecast: Prepare for outdoor shoots.

By following these steps, you ensure a smooth and organized production day.

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Daily Production Overview

Project: {Project Name}

Date: {Date} Call Time: {Call Time}

Crew Contacts

  • Director: {Director Name} - {Director Phone}
  • Producer: {Producer Name} - {Producer Phone}
  • Cinematographer: {Cinematographer Name} - {Cinematographer Phone}

Schedule

  • Scene 1: {Scene 1 Description} - {Scene 1 Time}
  • Scene 2: {Scene 2 Description} - {Scene 2 Time}

Location

  • Address: {Location Address}
  • Directions: {Directions}

Equipment

  • Camera: {Camera Details}
  • Lighting: {Lighting Details}

Notes

  • Weather: {Weather Forecast}
  • Special Instructions: {Special Instructions}

Call Sheet Essentials

{Project Name} - Call Sheet

Date: {Date} Call Time: {Call Time}

Key Contacts

  • Production Manager: {Production Manager Name} - {Production Manager Phone}
  • Assistant Director: {Assistant Director Name} - {Assistant Director Phone}

Shooting Schedule

  • Morning: {Morning Scene Details} - {Morning Time}
  • Afternoon: {Afternoon Scene Details} - {Afternoon Time}

Location Info

  • Venue: {Venue Name}
  • Map Link: Map

Gear Checklist

  • Sound Equipment: {Sound Equipment Details}
  • Props: {Props Details}

Additional Info

  • Weather Update: {Weather Update}
  • Notes: {Additional Notes}

Production Day Breakdown

{Project Name} - Production Call

Date: {Date} Call Time: {Call Time}

Team Contacts

  • Lead Actor: {Lead Actor Name} - {Lead Actor Phone}
  • Makeup Artist: {Makeup Artist Name} - {Makeup Artist Phone}

Day's Agenda

  • Opening Scene: {Opening Scene Details} - {Opening Scene Time}
  • Closing Scene: {Closing Scene Details} - {Closing Scene Time}

Location

  • Site: {Site Name}
  • Directions: {Directions}

Equipment

  • Camera Gear: {Camera Gear Details}
  • Lighting Setup: {Lighting Setup Details}

Important Notes

  • Weather Conditions: {Weather Conditions}
  • Special Notes: {Special Notes}

Film Shoot Schedule

{Project Name} - Film Schedule

Date: {Date} Call Time: {Call Time}

Contact List

  • Director of Photography: {Director of Photography Name} - {Director of Photography Phone}
  • Sound Engineer: {Sound Engineer Name} - {Sound Engineer Phone}

Scene Schedule

  • Scene A: {Scene A Details} - {Scene A Time}
  • Scene B: {Scene B Details} - {Scene B Time}

Location Details

  • Address: {Address}
  • Map: Map

Equipment List

  • Cameras: {Cameras Details}
  • Microphones: {Microphones Details}

Notes

  • Weather Forecast: {Weather Forecast}
  • Additional Instructions: {Additional Instructions}

Shooting Day Plan

{Project Name} - Shooting Plan

Date: {Date} Call Time: {Call Time}

Crew Contacts

  • Producer: {Producer Name} - {Producer Phone}
  • Script Supervisor: {Script Supervisor Name} - {Script Supervisor Phone}

Schedule

  • First Scene: {First Scene Details} - {First Scene Time}
  • Last Scene: {Last Scene Details} - {Last Scene Time}

Location

  • Venue: {Venue}
  • Directions: {Directions}

Equipment

  • Lighting Gear: {Lighting Gear Details}
  • Sound Gear: {Sound Gear Details}

Important Notes

  • Weather Update: {Weather Update}
  • Special Instructions: {Special Instructions}

FAQ

Frequently asked questions

What is a production call sheet and why is it important?

A production call sheet is a document used in film, TV, and video production to outline the daily schedule and logistics for a shoot. It includes essential details like call times, location, contact information, and scene breakdowns. It's crucial for keeping everyone on the same page and ensuring a smooth production day.

What key elements should be included in a production call sheet?
  • Call times for cast and crew
  • Location details and directions
  • Contact information for key personnel
  • Scene breakdowns and shooting schedule
  • Weather forecast and contingency plans
  • Special instructions or notes
How can I ensure my production call sheet is effective?

To make your production call sheet effective, ensure it's clear, concise, and distributed to all relevant parties well in advance. Double-check all details for accuracy and update it as necessary to reflect any changes in the schedule or logistics.

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